Project Plan & Work Breakdown Structure (WBS)
Project: School Management System (SMS) Version: 1.0 Date: 12 August 2025 Prepared By: Abhi Soft
1. Document Control
| Version | Date | Author | Description |
|---|---|---|---|
| 1.0 | 12 Aug 2025 | Project Manager | Initial Draft |
2. Project Overview
The School Management System project will develop a centralized web and mobile ERP solution for schools to manage academic, administrative, and communication activities efficiently. The project will be completed in 5 main phases: Initiation, Planning, Execution, Testing, and Deployment.
3. Project Objectives
- Deliver a secure, scalable ERP platform for school management.
- Streamline processes for admissions, attendance, exams, fees, and communication.
- Ensure seamless integration with GPS and payment gateways.
- Provide role-based dashboards for different user types.
4. Project Timeline (High-Level)
| Phase | Start Date | End Date | Duration |
|---|---|---|---|
| Initiation | 12 Aug 2025 | 19 Aug 2025 | 1 week |
| Planning | 20 Aug 2025 | 04 Sep 2025 | 2 weeks |
| Execution (Development) | 05 Sep 2025 | 30 Oct 2025 | 8 weeks |
| Testing & QA | 01 Nov 2025 | 15 Nov 2025 | 2 weeks |
| UAT & Deployment | 16 Nov 2025 | 05 Dec 2025 | 3 weeks |
5. Work Breakdown Structure (WBS)
Level 1 – Main Project Phases Level 2 – Deliverables / Activities Level 3 – Subtasks
1. Initiation
1.1 Project Charter Creation 1.2 Feasibility Study 1.3 Stakeholder Identification & Approval
2. Planning
2.1 Requirements Gathering & Analysis 2.1.1 Conduct stakeholder interviews 2.1.2 Collect business and functional requirements 2.2 Business Requirements Document (BRD) Creation 2.3 Software Requirements Specification (SRS) Creation 2.4 Risk Management Plan 2.5 Communication Plan
3. Execution (Development)
3.1 System Design 3.1.1 Database Design 3.1.2 Architecture Diagram 3.1.3 UI/UX Wireframes 3.2 Backend Development 3.2.1 API Development 3.2.2 Module Development (Admissions, Attendance, etc.) 3.3 Frontend Development 3.3.1 Web Interface 3.3.2 Mobile App Interface 3.4 Integration 3.4.1 Payment Gateway Integration 3.4.2 GPS Bus Tracking Integration
4. Testing
4.1 Test Plan Creation 4.2 Unit Testing 4.3 Integration Testing 4.4 System Testing 4.5 User Acceptance Testing (UAT)
5. Deployment & Closure
5.1 Deployment to Production 5.2 User Training & Documentation 5.3 Project Closure Report 5.4 Post-Implementation Support
6. Roles & Responsibilities
| Role | Responsibility |
|---|---|
| Project Manager | Overall coordination, risk management |
| Development Team | System design, coding, integrations |
| QA Team | Testing & defect management |
| School IT Team | Local setup & maintenance |
| Trainers | Conduct end-user training |
7. Risk Management
| Risk | Impact | Mitigation |
|---|---|---|
| Requirement delays | Medium | Early stakeholder involvement |
| Scope creep | High | Strict change request process |
| Integration issues | Medium | Early API testing |