Resource Plan
Project: School Management System (SMS)
Version: 1.0
Date: 12 August 2025
Prepared By: Abhi Soft
1. Document Control
| Version |
Date |
Author |
Description |
| 1.0 |
12 Aug 2025 |
Project Manager |
Initial Draft |
2. Purpose
The purpose of this Resource Plan is to identify and allocate human, technical, and financial resources required for the successful completion of the School Management System project. This plan ensures optimal utilization of resources while maintaining project timelines and quality.
3. Resource Categories
The resources required for the project are divided into the following categories:
- Human Resources – Project team members with defined roles and responsibilities.
- Technical Resources – Hardware, software, and tools.
- Financial Resources – Budget allocation for development, testing, and deployment.
4. Human Resource Allocation
| Role |
Name/To Be Assigned |
Responsibility |
Allocation (%) |
Duration |
| Project Manager |
John Smith |
Project planning, execution, monitoring |
50% |
Full project |
| Business Analyst |
Priya Sharma |
Requirements gathering & BRD creation |
40% |
Initiation & Planning |
| UI/UX Designer |
Rahul Mehta |
Wireframes, prototypes, and UI design |
100% |
Design phase |
| Backend Developer |
To Be Assigned |
API & database development |
100% |
Execution |
| Frontend Developer |
To Be Assigned |
Web and mobile front-end development |
100% |
Execution |
| QA Engineer |
Anjali Verma |
Test planning & execution |
80% |
Testing phase |
| DevOps Engineer |
To Be Assigned |
Deployment & CI/CD |
50% |
Deployment phase |
| Trainer |
To Be Assigned |
User training & documentation |
50% |
Post-deployment |
5. Technical Resources
| Resource |
Description |
Purpose |
Quantity |
Duration |
| Development Laptops |
High-performance laptops |
Development |
6 |
Full project |
| Server Hosting (Cloud) |
AWS EC2 / Azure |
Hosting application backend |
1 |
Full project |
| Database Server |
MySQL/PostgreSQL |
Data storage |
1 |
Full project |
| Design Tools |
Figma, Adobe XD |
UI/UX design |
Licenses for designers |
Planning & Design |
| Development Tools |
VS Code, GitHub |
Coding & version control |
Licenses for devs |
Execution |
| Testing Tools |
Selenium, Postman |
Test automation |
2 licenses |
Testing phase |
| Communication Tools |
Slack, Zoom |
Team communication |
1 license per member |
Full project |
6. Financial Resources (Estimated Budget)
| Resource Category |
Estimated Cost (INR) |
Notes |
| Human Resources |
₹12,00,000 |
Salaries/Contract fees |
| Technical Resources |
₹3,50,000 |
Hardware & software |
| Cloud Hosting |
₹1,00,000 |
AWS/Azure for 1 year |
| Training & Documentation |
₹50,000 |
End-user training |
| Contingency |
₹1,00,000 |
Risk buffer |
| Total |
₹18,00,000 |
— |
7. Resource Utilization Timeline
| Phase |
Key Resources Used |
| Initiation |
Project Manager, Business Analyst |
| Planning |
BA, UI/UX Designer |
| Execution |
Developers, Designer, DevOps |
| Testing |
QA Engineer, Developers |
| Deployment |
DevOps, Trainer |
| Post-Go-Live Support |
PM, QA, DevOps |
8. Risk & Mitigation
| Risk |
Impact |
Mitigation |
| Resource unavailability |
High |
Maintain backup team members |
| Budget overrun |
Medium |
Monitor expenses monthly |
| Tool/license expiration |
Low |
Auto-renewal setup |
