Feasibility Study Document
Project: School Management System (SMS) Version: 1.0 Date: 12 August 2025 Prepared By: Abhi Soft
1. Document Control
| Version | Date | Author | Description |
|---|---|---|---|
| 1.0 | 12 Aug 2025 | Project Manager | Initial Draft |
2. Executive Summary
The School Management System project aims to provide schools with a centralized web and mobile platform to manage academic, administrative, and communication processes efficiently.
This feasibility study evaluates the technical, operational, economic, schedule, and legal aspects to determine whether the project should proceed.
3. Project Overview
Currently, many schools use manual processes or outdated tools that lead to inefficiency, poor communication, and difficulty in data management.
The proposed School Management System will integrate modules such as:
- Admissions & Student Records
- Attendance Tracking
- Exam & Results
- Fee Management
- Parent-Teacher Communication
- HR & Payroll
- Library & Inventory
- Reports & Analytics
- GPS Bus Tracking
4. Feasibility Analysis
4.1 Technical Feasibility
Proposed Technology Stack:
- Frontend: React / Vue.js
- Backend: PHP/Laravel or Node.js
- Database: MySQL / PostgreSQL
- Mobile Apps: Flutter / React Native
- Hosting: Cloud-based (AWS / Azure)
- Integration Capabilities: Payment gateway, GPS tracking, SMS/email notifications.
- Availability of Skills: Development team experienced in ERP, mobile, and web application development. ✅ Conclusion: Technically feasible with available expertise.
4.2 Operational Feasibility
- End-Users: Administrators, Teachers, Parents, Students.
- Ease of Use: Role-based dashboards, multilingual support, mobile-friendly UI.
- Training: Training sessions for school staff and IT teams planned. ✅ Conclusion: Operationally feasible with proper onboarding.
4.3 Economic Feasibility
| Cost Item | Estimated Cost |
|---|---|
| Development | \$30,000 |
| Testing & QA | \$5,000 |
| Deployment | \$3,000 |
| Training | \$2,000 |
| Annual Maintenance | \$5,000 |
| Total Estimated Cost: \$45,000 |
Expected Benefits:
- Reduction in manual workload (saves 20+ staff hours per week).
- Improved fee collection tracking and reduced payment delays.
- Better decision-making through analytics and reports. ✅ Conclusion: Strong ROI within 1–2 years.
4.4 Schedule Feasibility
| Phase | Duration |
|---|---|
| Requirements Gathering | 2 weeks |
| Design | 2 weeks |
| Development | 8 weeks |
| Testing | 2 weeks |
| UAT & Deployment | 2 weeks |
| ✅ Conclusion: Feasible to complete in ~4 months. |
4.5 Legal & Regulatory Feasibility
- Compliance with data protection laws (e.g., GDPR, local education regulations).
- Secure handling of student personal data. ✅ Conclusion: Legally feasible with proper data security measures.
5. Risks & Mitigation
| Risk | Impact | Mitigation |
|---|---|---|
| Delayed Requirements | Medium | Early stakeholder workshops |
| Resistance to Adoption | Medium | User training & pilot run |
| API Integration Issues | Low | Early testing with vendors |
6. Recommendation
Based on the analysis, the School Management System project is feasible from a technical, operational, economic, schedule, and legal perspective. It is recommended to proceed to the Project Planning phase.